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Technical documentation review template

This template is designed to technical writers through a structured evaluation of technical documentation. It ensures feedback is clear, consistent, and actionable by covering aspects such as clarity, accuracy, organization, design, and overall quality.

When giving feedback, feel free to include screenshots where necessary. They make it easier to highlight unclear sections, errors, or formatting issues.

Documentation title:

[Enter the title of the documentation being reviewed]

Reviewer information:

  • Name: [Your Name]
  • Date of Review: [Date]
  • Review Level: [Beginner, Intermediate, Expert]

1. Summary:

Provide a concise summary of the documentation. What is it about? What purpose does it serve?

2. Clarity and comprehensiveness:

Clarity:

  • Is the information easy to understand?
  • Are the sentences and paragraphs clear and straightforward?
  • Is the language appropriate for the intended audience?

Comprehensiveness:

  • Does the documentation cover all necessary topics?
  • Are there any missing sections that are critical for understanding?
  • Does it provide sufficient examples, diagrams, or references?

3. Accuracy and relevance:

Accuracy:

  • Are the technical details correct?
  • Is there any outdated or incorrect information?

Relevance:

  • Is the content relevant to the current state of the product/technology?
  • Does it align with the latest best practices and standards (e.g., Google’s technical documentation style guide, Microsoft Manual of Style)?

4. Structure and organization:

Logical Flow:

  • Is the documentation logically structured?
  • Are sections and subsections well-organized?

Navigation:

  • Is it easy to navigate through the document?
  • Are there clear headings, subheadings, and an index/table of contents?

5. Visual and design elements:

Visuals:

  • Are diagrams, screenshots, and tables used effectively?
  • Are visuals clear, properly labelled, and relevant?

Design:

  • Is the document aesthetically pleasing?
  • Is there consistent use of fonts, colors, and formatting?

6. Suggestions for improvement:

  • Provide specific, actionable suggestions to improve the documentation.
  • Mention any sections that need expansion, rephrasing, or additional content.

7. Notable strengths:

  • Highlight what the documentation does well.
  • Mention sections that are particularly well-written or effective.

8. Identified errors and inconsistencies:

  • List any errors, inconsistencies, or ambiguities.
  • Provide examples where necessary.

9. Overall assessment:

  • Provide an overall assessment of the documentation, including a summary of your key findings.
  • Rate the document on a scale from 1 to 5 based on overall quality and usability.

10. Additional comments:

  • Any additional observations or comments.